Get a PPB pharmaceutical representative (medical rep) permit
Pharmacy and Poisons Board · sources read 3 Oct 2026
Fill in the Pharmreps registration form on the PPB practice portal, upload your documents and pay KSh 5,000. PPB reviews it twice, each within 15 days, then issues the permit or tells you why it was declined.
- Fee
- KSh 5,000Pharmaceutical representative permit
- How long
- Two reviews, each within 15 days of PPB receiving your application
- Where
- Online on the PPB practice portal (Pharmreps page)
What you need
- ID or passport (scan)
- Your individual KRA PIN certificate
- Degree certificate and transcripts
- Your CV
- Work permit, where it applies to you
Steps
- Open the Pharmreps page on practice.pharmacyboardkenya.org and fill in your details: ID or passport number, county, phone, email and individual KRA PIN.
- Upload your ID or passport, KRA PIN, degree certificate, transcripts and CV, tick the declaration and submit.
- Pay the KSh 5,000 application fee. PPB acknowledges the application within 1 day.
- PPB does a first and a second review. You then get the permit, or a decline with a reason.
Watch out
- The permit is what lets you hand out free samples of medicines containing poisons. Don't give samples before you have it.
- Use your own individual KRA PIN, not your employer's company PIN.
Who can apply
- People who represent a company selling medicines and need to give free samples to doctors, pharmacists and others allowed to hold Part I poisons.
Official sources (4)
- Customer Service Delivery Charter (Rev. 04, July 2026) web.pharmacyboardkenya.org · read 3 Oct 2026
- Schedule of fees for regulatory activities (L.N. 191 of 2010, rule 19) web.pharmacyboardkenya.org · read 3 Oct 2026
- Pharmacy and Poisons Act (Cap. 244) web.pharmacyboardkenya.org · read 3 Oct 2026
- Pharmreps registration (PPB Online Services Portal) practice.pharmacyboardkenya.org · read 3 Oct 2026