Register as an employer with SHA and remit staff SHIF deductions
Social Health Authority · sources read 30 Sep 2026
Deduct 2.75% of each employee's gross salary and submit it to SHA by the 9th of every month through the SHA Employer Portal (employers.sha.go.ke). Late payments cost a 2% penalty for every month they stay unpaid.
- Fee
- We couldn't confirm a fee from the official page. Check it there before you pay.
- Deadline
- By the 9th of every month
- Where
- Online on the SHA Employer Portal (employers.sha.go.ke). Pay at an SHA-appointed bank using the portal's E-slip.
What you need
- KRA PIN certificate
- Business registration certificate (or the Act of Parliament that set up the organisation)
Steps
- Register on employers.sha.go.ke. Pick 'Activate with NHIF e-Services' if you were on NHIF, or 'New Business' if not.
- Register your employees and their dependants on the portal.
- Each month, deduct 2.75% of every employee's gross salary.
- Log in, upload the contribution by-product, select the month, click Submission, then E-slip and choose your bank.
- Print the instructions and pay at the bank, using the E-slip number as the reference.
Watch out
- Late contributions attract a penalty of 2% of the unpaid amount for as long as it stays unpaid.
- If you have unpaid penalties, your company is flagged non-compliant and your staff are marked inactive, so they can't use SHA.
- Seeing 'NHIF Employer details not found'? Try again, and if it persists call SHA on 0800 720 601 or 147.
Who can apply
- All employers, public and private, must pay SHA contributions for their staff
Official sources (9)
- Public Notice to All Employers: Compliance Reminder for Social Health Insurance Contributions sha.go.ke · read 30 Sep 2026
- Premium Rates sha.go.ke · read 30 Sep 2026
- FAQ: Once we deduct 2.75% from our employees, how do we upload the data? sha.go.ke · read 30 Sep 2026
- FAQ: Who is liable to pay contributions and penalties? sha.go.ke · read 30 Sep 2026
- FAQ: What is the legal basis for penalties under the SHA Act? sha.go.ke · read 30 Sep 2026
- FAQ: How is compliance status tracked? sha.go.ke · read 30 Sep 2026
- FAQ: Error message 'NHIF Employer details not found' sha.go.ke · read 30 Sep 2026
- Public Notice to All Employers: Transition to SHIF and Employer Portal Guidance sha.go.ke · read 30 Sep 2026
- SHA Employer Portal: Register (corporate) employers.sha.go.ke · read 30 Sep 2026